5 reasons why it is worth working with an event agency
Within event agencies, there are professionals specialized in different aspects of planning, organizing, and executing cultural, entertainment, sports, and business events. Why is it worth collaborating with an event agency? We will provide a detailed answer to this question in this article.
Reason 1: Collaboration with Professionals
However, they certainly want to have the assurance that they are entrusting these matters to capable hands and will achieve the desired outcome. Specialists employed by event agencies have gained their experience over the years, allowing them to have an in-depth understanding of how to handle event organization from start to finish. With agencies, you can rely on professionals who have an intimate knowledge of their field and take full responsibility for the event’s organization. They handle both fundamental aspects such as venue selection and finer details like the type of gift participants will receive.
Customer Role? To entrust the organization, monitor the execution based on regular reports, provide positive feedback on the collaboration after the event, and return for future occasions because you don’t change a winning team 🙂
Reason 2: Comprehensive Support from the Agency
An additional advantage of agencies is their industry experience, often spanning several years, as is the case with BLU EXPERIENCE. This has allowed them to accumulate practical knowledge. They can provide advice, suggestions, recommendations, and also point out ideas that may sound good in theory but might not work well in practice.
Reason 3: Time and Cost Savings
When an agency takes on full event management, they often leverage their own network of suppliers and subcontractors. Among them are translators, presenters, hosts, hostess agencies, printing services, sound and lighting technicians, and many other entities. These entities have been tested, proven in practice, and are reliable. Due to the length or scale of collaboration, event agencies often offer preferential pricing. Therefore, it can be a more cost-effective solution compared to subcontracting specific service segments to other companies. Moreover, the client doesn’t have to negotiate rates, track deadlines, place multiple orders, or supervise several other entities. With one agency, there is only one settlement to handle.
Reason 4: Use the knowledge and experience of the best
Reason 5: Creativity and a fresh point of view
Based on this information, the agency will prepare a creative concept that starts with an original event idea, followed by a strategy for its implementation, and ultimately the execution of the event. Sometimes, the client already has a concept and a proven event organization model that works in practice. In such cases, the role of the agency is to provide the necessary support in executing the client’s concept, while still offering their own suggestions if they can enhance processes or introduce more innovative solutions.